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Free resume exampleUpdated September 2026

🗂️ Administrative Assistant resume example

An administrative assistant resume example built to pass applicant tracking systems and read well to an office manager. It names the exact software and tasks employers search for, groups skills by category, and turns routine duties into measurable scope. Standard headings and a single column keep it parser-friendly.

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This example contains 36 of 63 ATS keywords employers use for Administrative Assistant roles.

Keywords come from the same dictionary the 22skills ATS checker scores against. Matched terms are shown in green.

Example resume

Fictional example. Name, employers and numbers are invented; the structure and keywords are real.

Priya Patel

Administrative Assistant · Office & Executive Support

Charlotte, United States

About

Administrative Assistant with 6 years of experience supporting partners and department leaders in legal and healthcare offices. Skilled in Microsoft Office Suite, Microsoft Outlook, and SharePoint, with a track record of managing complex calendars, coordinating firm events, and keeping confidential files organized under tight deadlines.

Experience

  • Carolina Legal Partners· Senior Administrative AssistantCharlotte, NC2022-04 – Present
    • Manage calendar management and scheduling for 3 partners, coordinating 25+ meetings weekly across time zones using Microsoft Outlook.
    • Arrange travel arrangements and prepare expense reports for a team of 8, keeping monthly reconciliation error-free.
    • Prepare board meeting materials and handle minute taking, distributing minutes within 24 hours using SharePoint.
    • Coordinate firm events, including two annual client events, handling event planning and vendor coordination end to end.
    • Maintain confidential document handling for HR and legal files, updating filing systems and records management for 200+ active files.
  • Piedmont Health Partners· Administrative AssistantCharlotte, NC2019-09 – 2022-03
    • Handled correspondence management and email correspondence for a 12-provider medical office using Microsoft Office Suite.
    • Processed purchase order processing for office supplies across 3 departments, keeping vendor invoices error-free.
    • Greeted visitors and provided front desk support and phone etiquette while managing incoming mail distribution.
  • Queens University· Administrative InternCharlotte, NC2018-06 – 2019-08
    • Supported onboarding support for new staff and assisted with document preparation for the registrar's office.
    • Entered data entry records into QuickBooks and helped assemble department budget summaries.

Education

  • Central Piedmont Community College· Associate of Applied ScienceOffice Administration2016-08 – 2018-05

Certifications

  • Certified Administrative Professional (CAP) · International Association of Administrative Professionals (2023)
  • Microsoft Office Specialist (MOS) · Microsoft (2021)
  • Notary Public · State of North Carolina (2022)

Why this example passes the ATS

  • The summary names the exact tools used, "Microsoft Office Suite, Microsoft Outlook, and SharePoint", instead of "computer skills", matching how ATS filters and job postings search.
  • Bullets show scope with numbers, such as "coordinating 25+ meetings weekly" and "records management for 200+ active files", proving the size of responsibility, not just the task.
  • Skills are grouped into administration, software, communication, and organizational categories so a recruiter can confirm both technical and soft skill coverage quickly.
  • Certifications use full names, "Certified Administrative Professional (CAP)" and "Microsoft Office Specialist (MOS)", exactly as they appear in job requirements.
  • The internship still carries measurable tasks, onboarding support and document preparation, so the full timeline reads as progressive responsibility.

Administrative Assistant ATS keywords in this example

Grouped the way the checker groups them. Green terms appear in the example above; grey ones are in the dictionary but not used here.

Office Administration

13/14
  • Calendar Management
  • Scheduling
  • Travel Arrangements
  • Correspondence Management
  • Filing Systems
  • Data Entry
  • Records Management
  • Meeting Coordination
  • Front Desk Support
  • Document Preparation
  • Expense Reports
  • Mail Distribution
  • Purchase Order Processing
  • Office Supply Management

Software & Systems

6/13
  • Microsoft Office Suite
  • Microsoft Outlook
  • Microsoft Excel
  • QuickBooks
  • DocuSign
  • SharePoint
  • Microsoft PowerPoint
  • Google Workspace
  • SAP
  • Concur
  • Adobe Acrobat
  • Slack
  • Zoom

Communication & Coordination

7/11
  • Phone Etiquette
  • Email Correspondence
  • Vendor Coordination
  • Minute Taking
  • Event Planning
  • Confidential Document Handling
  • Onboarding Support
  • Client Communication
  • Interdepartmental Coordination
  • Report Preparation
  • Visitor Reception

Certifications

3/8
  • Certified Administrative Professional (CAP)
  • Microsoft Office Specialist (MOS)
  • Notary Public
  • Certified Professional Secretary (CPS)
  • Project Management Fundamentals
  • QuickBooks Certification
  • Six Sigma Yellow Belt
  • Business Writing Certification

Organizational Skills

4/9
  • Time Management
  • Multitasking
  • Attention to Detail
  • Discretion
  • Prioritization
  • Organization
  • Problem Solving
  • Adaptability
  • Process Improvement

Soft Skills

3/8
  • Communication
  • Professionalism
  • Customer Service
  • Teamwork
  • Interpersonal Skills
  • Reliability
  • Initiative
  • Collaboration

How to adapt this example to your own experience

  1. 1Swap in the specific software from the job posting, such as SAP, Concur, or Google Workspace, in place of QuickBooks and DocuSign.
  2. 2Keep the current role longest with four to five bullets, and shrink older roles to two or three bullets that still show a number or scope.
  3. 3Quantify support scope wherever possible: number of executives supported, meetings scheduled, files managed, or budget tracked.
  4. 4If you have handled sensitive information, such as HR, legal, or medical records, call out confidentiality and discretion directly.
  5. 5Only include Notary Public or industry certifications you currently hold; do not list one you let lapse without noting the renewal status.

Questions about the Administrative Assistant resume

How long should an administrative assistant resume be?

One page fits most candidates with up to about eight years of experience. Keep the current role detailed with strong numbers and compress older roles so the page stays focused and easy to skim.

Should I name the specific software I use, like Excel or SharePoint?

Yes. Naming Microsoft Excel, SharePoint, or QuickBooks by name matches what applicant tracking systems search for and shows a hiring manager exactly which systems you already know.

What if my administrative experience is only from internships?

List internship duties the same way you would a full role: name the software, the task, and any scope you can measure, such as files managed or events supported. Employers read internship bullets the same way ATS filters do.

Is a Notary Public certification worth listing?

Yes, if you currently hold it. Many administrative and executive assistant postings list notary service as a preferred qualification, and it is inexpensive to obtain if you do not have it yet.

Next steps for your Administrative Assistant resume

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All Administrative Assistant ATS keywords

The full dictionary by category, with tips on where to place each term.

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