Free resume exampleUpdated September 2026

🏢 Office Manager resume example

An office manager resume example built to pass corporate applicant tracking systems and read well to a hiring director. It names the exact office software, HR support tasks, and budget scope that employers filter for, and every bullet pairs a duty with a number.

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This example contains 34 of 60 ATS keywords employers use for Office Manager roles.

Keywords come from the same dictionary the 22skills ATS checker scores against. Matched terms are shown in green.

Example resume

Fictional example. Name, employers and numbers are invented; the structure and keywords are real.

Rachel Nguyen

Office Manager, Professional Services

Denver, United States

About

Office Manager with 8 years of experience running day-to-day operations for professional services firms of 40 to 50 people. Skilled in Office Administration, Facilities Management, and Vendor Management, with hands-on experience in QuickBooks, ADP, and Microsoft Office Suite. Known for tightening budgets, streamlining onboarding, and keeping four executives on schedule.

Experience

Meridian Consulting Group· Office ManagerDenver, CO2021-05 – Present
- Oversee Office Administration and Facilities Management for a 45-person office, managing an Office Budget Management of $180,000 a year.
- Coordinate Calendar Management and Meeting Coordination for four executives, alongside Travel Coordination for client visits and conferences.
- Process Accounts Payable and payroll records in QuickBooks and ADP each pay cycle.
- Lead Employee Onboarding and New Hire Orientation for new staff, maintaining Compliance Documentation for HR records.
- Drive Process Improvement and Cost Reduction Initiatives, saving $22,000 annually through Vendor Contract Negotiation with office suppliers.
Bright Path Realty Group· Administrative CoordinatorDenver, CO2018-06 – 2021-04
- Supervised Front Desk Supervision and Staff Scheduling for a team of 6 administrative staff across two offices.
- Managed Supply Ordering and vendor invoices, tracking Expense Reports for a $60,000 annual office budget.
- Handled Cross-Department Coordination between sales and operations, resolving scheduling conflicts with Discretion and Customer Service.
Parkview Dental Group· Administrative AssistantDenver, CO2016-08 – 2018-05
- Answered phones, greeted patients, and supported Records Management and Timekeeping for a 3-provider office.
- Assisted with Event Planning for staff appreciation events and maintained Organization across supply closets and filing systems.

Education

Front Range Community College· Associate of Applied Science, Business AdministrationBusiness Administration2014-08 – 2016-05

Why this example passes the ATS

Skills are grouped into operations, software, HR support, financial administration, and leadership, matching how ATS filters scan for both administrative and management keywords.
Bullets state budget size directly, such as managing an office budget of $180,000 a year, which shows scope a generic "managed the office" line cannot.
Software is named exactly as employers search for it, including QuickBooks, ADP, and Microsoft Office Suite.
Financial and cost savings results, like the $22,000 in annual savings, sit next to the specific action that produced them.
The progression from administrative assistant to office manager shows a clear growth path, which recruiters read as reliability and readiness for more scope.

Office Manager ATS keywords in this example

Grouped the way the checker groups them. Green terms appear in the example above; grey ones are in the dictionary but not used here.

Office Operations

10/13

Office Administration
Facilities Management
Vendor Management
Supply Ordering
Records Management
Calendar Management
Travel Coordination
Meeting Coordination
Office Budget Management
Front Desk Supervision
Policy Implementation
Onboarding Coordination
Health and Safety Compliance

Software & Systems

5/10

Microsoft Office Suite
QuickBooks
ADP
Slack
Asana
Google Workspace
Trello
Microsoft Outlook
Concur
DocuSign

HR & Administrative Support

4/10

Employee Onboarding
Timekeeping
Compliance Documentation
New Hire Orientation
Payroll Processing Support
Benefits Administration Support
Employee Records Management
Recruitment Coordination
Performance Review Scheduling
Office Policy Development

Financial Administration

5/8

Accounts Payable
Expense Reports
Invoice Processing
Vendor Contract Negotiation
Cost Reduction Initiatives
Accounts Receivable
Budget Tracking
Petty Cash Management

Leadership & Communication

5/9

Team Supervision
Staff Scheduling
Cross-Department Coordination
Process Improvement
Event Planning
Conflict Resolution
Project Coordination
Stakeholder Communication
Training and Development

Soft Skills

5/10

Organization
Multitasking
Attention to Detail
Discretion
Customer Service
Problem Solving
Time Management
Communication Skills
Leadership
Adaptability

How to adapt this example to your own experience

1Swap in the software your target company actually uses, such as Google Workspace, Trello, or DocuSign, instead of Slack and Asana.
2State the size of the office or team you support: headcount, number of executives, or number of locations.
3Quantify budget managed, cost savings achieved, or process time reduced wherever you can back it up.
4Keep the current role longest with four to five bullets, and compress an earlier administrative role to two or three.
5If HR-adjacent duties like benefits administration or recruitment coordination were part of your role, name them directly rather than folding them into "other duties."

Questions about the Office Manager resume

How long should an office manager resume be?

One page for most candidates, two pages only if you have more than ten years of increasingly senior office management experience. Keep the current role and software skills visible on the first page.

Should I list every software tool I have used?

List the tools you can speak to confidently in an interview, grouped by category, and lead with any the job posting names directly. A focused list of 15 to 20 tools and skills reads better than a list of everything you have ever opened.

How do I show HR-adjacent responsibilities without a formal HR title?

List the specific tasks, such as employee onboarding, timekeeping, or compliance documentation, under a clearly labeled HR support section, since many office manager roles absorb these duties without an HR title.

What if I have never managed a formal budget?

Describe the scope you did manage, such as supply ordering, vendor negotiations, or expense report volume, with whatever numbers you can verify. Scope does not have to mean a full department budget to be worth stating.

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