What is an ATS resume checker?

An ATS resume checker analyzes your resume against a specific job description and returns a keyword match score from 0 to 100%. According to the Jobscan 2024 ATS Usage Report, 98.4% of Fortune 500 companies use applicant tracking systems to rank candidates before a recruiter reviews them. 22skills runs the check in under 30 seconds and returns your score plus a prioritized list of missing keywords.

Is the ATS resume checker free?

Yes. 22skills gives you 1 free ATS scan with no signup and no credit card. A free account raises the limit to 5 scans per month. Pro is $14.99/month (or $39 per quarter) with unlimited scans and AI-powered resume rewriting, compared to Jobscan at $49.95/month for similar scan volume.

What is a good ATS score?

Aim for 70% or higher to clear most automated filters, and 80% or above for senior roles or postings with heavy competition. Below 60% usually means several required skills from the job description are missing. See the full guide: What ATS score do you need?

Can I run my resume through an actual ATS?

Not directly. Employers' systems are not open to candidates. An ATS checker simulates the two things those systems do with your file: parse the text and match it against the job description. That is what 22skills tests, and it is why the result predicts whether you pass the keyword filter.

Why is my resume being rejected by the ATS?

The most common reasons are missing keywords from the job description, formatting the parser cannot read (tables, text boxes, multi-column layouts, graphics), non-standard section headings, and skills spelled differently than the posting spells them. Greenhouse reported an average of 244 applications per job opening in March 2026, so those mismatches decide who gets read. One scan shows all of them.

Should I upload a PDF or a DOCX?

Either works with modern systems as long as the file contains selectable text. If the posting asks for a specific format, follow it. Otherwise a text-based PDF keeps your layout stable across systems. Never upload a scanned image or a design-tool export that flattens text into graphics. 22skills accepts PDF uploads and pasted text.

Do I need a different resume for every job?

You do not need to rewrite your history, but you should tailor the summary, skills section, and top bullet points to each posting. Tailoring is what moves a score from the sixties into the eighties. 22skills is built for that loop: scan, add missing keywords, rescan, apply. Start from one master resume and create a tailored version per job.

How does keyword matching work?

22skills uses exact matching (case-insensitive) and fuzzy matching with a Levenshtein distance of two or fewer edits, so "Javascript" and "JavaScript" count as one keyword and minor misspellings are not penalized. The dictionary holds 500+ ATS keywords with synonyms and variants. Keywords marked as required in the posting weigh more than nice-to-haves. More in How ATS software works.

What is the difference between a resume scanner and a resume checker?

In practice the terms are used interchangeably. A scanner reads your file the way a parser does; a checker also compares it with a job description and scores the match. 22skills does both in one scan: it parses your PDF or text, then scores it against the posting you paste.

Which applicant tracking systems does this cover?

The checker does not imitate one vendor. Workday, Greenhouse, Lever, Taleo, SAP SuccessFactors, and iCIMS all parse slightly differently, but they share the same signals: keyword match, recognizable sections, and readable text. 22skills tests those shared signals, which is what transfers between systems.

How does this compare to checking my resume with ChatGPT?

You can paste both documents into ChatGPT and ask for feedback, but you get unstructured text, no consistent score, and nothing saved between applications. 22skills runs the same class of AI models inside a fixed pipeline that returns a 0 to 100% score, matched and missing keyword lists, and prioritized suggestions, and keeps your history so you can track improvements across versions.

Are free ATS checkers accurate?

Only if they compare your resume with the real job description. A checker that grades formatting alone misses the main reason resumes are filtered out: missing keywords from the specific posting. 22skills runs the same AI models on the free tier as on Pro and matches against 500+ ATS keywords, so a free scan uses the same scoring engine as a paid one. The only difference is scan volume.

Yes. Anonymous scans are not stored. With an account, your analyses are stored in the EU and only you can see them. You can delete your account and all data at any time. We never sell resumes, share them with recruiters, or train models on them. See Security.

What is the best free ATS resume checker?

The best free checker scores your resume against a specific job description rather than giving a generic format grade. 22skills returns a job-targeted score, your matched and missing keywords, and prioritized fixes on the free tier. Many alternatives call themselves free but gate the job-targeted analysis behind a paid plan (Jobscan from $49.95/month, Resume Worded Pro $49/month). Compare: Best ATS resume scanners in 2026.

🗂️ ATS Checker for Administrative Assistants

ATS Resume Checker for Administrative Assistant

Check your administrative assistant resume for ATS compatibility. Scan against 63 role-specific keywords, get your ATS score, and see exactly what's missing.

Free scan, no signup needed · 63 administrative assistant keywords checked · Results in 30 seconds

Check My Administrative Assistant Resume →See Administrative Assistant Keywords

Free ATS Scan

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63 Keywords

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What does ATS look for in a Administrative Assistant resume?

Updated March 2026

22skills is a free ATS resume checker that scans administrative assistant resumes against job descriptions, checking 63 role-specific keywords across 6 categories. It shows exactly which keywords are missing and provides an ATS compatibility score (0-100%).

ATS systems screening administrative assistant resumes prioritize named office software, scheduling and coordination tasks, and organizational skills. The most commonly filtered terms include Microsoft Office Suite, calendar management, and travel arrangements. 22skills scans your administrative assistant resume against the job description to surface exactly which software and task keywords are missing.

Average Salary

$32,000 - $48,000

Job Growth

Decline of 4% projected (2024-2034), per the U.S. Bureau of Labor Statistics

ATS Keywords Tracked

Salary and growth data: U.S. Bureau of Labor Statistics, 2024

Administrative Assistant ATS Keywords to Check

These are the keywords ATS systems scan for in administrative assistant resumes. Use 22skills to check which ones your resume is missing.

Office Administration

Calendar ManagementSchedulingTravel ArrangementsCorrespondence ManagementFiling SystemsData EntryRecords ManagementOffice Supply ManagementMeeting CoordinationFront Desk SupportDocument PreparationExpense ReportsMail DistributionPurchase Order Processing

Software & Systems

Microsoft Office SuiteMicrosoft OutlookMicrosoft ExcelMicrosoft PowerPointGoogle WorkspaceQuickBooksSAPConcurDocuSignAdobe AcrobatSlackZoomSharePoint

Communication & Coordination

Phone EtiquetteEmail CorrespondenceClient CommunicationInterdepartmental CoordinationVendor CoordinationMinute TakingReport PreparationEvent PlanningVisitor ReceptionConfidential Document HandlingOnboarding Support

Certifications

Certified Administrative Professional (CAP)Microsoft Office Specialist (MOS)Notary PublicCertified Professional Secretary (CPS)Project Management FundamentalsQuickBooks CertificationSix Sigma Yellow BeltBusiness Writing Certification

Organizational Skills

Time ManagementMultitaskingPrioritizationAttention to DetailOrganizationDiscretionProblem SolvingAdaptabilityProcess Improvement

Soft Skills

CommunicationTeamworkProfessionalismCustomer ServiceInterpersonal SkillsReliabilityInitiativeCollaboration

About the Administrative Assistant Role

Administrative Assistants keep an office running smoothly by managing calendars, correspondence, records, and meeting logistics for executives or teams. They handle scheduling, travel arrangements, document preparation, and vendor coordination while maintaining confidentiality and accuracy. The role requires strong organizational skills, comfort with common office software, and the discretion to manage sensitive information across multiple departments and stakeholders simultaneously, often under tight deadlines.

Key Responsibilities ATS Screens For

Manage executive calendars and coordinate internal and external meetings
Prepare correspondence, reports, and presentation materials
Arrange travel logistics, including itineraries and expense reporting
Maintain filing systems and records in physical and digital formats
Serve as the first point of contact for visitors, vendors, and callers
Order and track office supplies and manage vendor relationships

Administrative Assistant Career Path

Administrative Assistant (0-2 years)

Senior Administrative Assistant (2-5 years)

Executive Assistant (5-8 years)

Office Manager (8-10 years)

Director of Administration or Chief of Staff

Where Administrative Assistants Are Hired

Each industry uses different ATS systems and prioritizes different keywords. Tailor your resume to the specific industry and company you're applying to.

Professional ServicesHealthcare AdministrationLegal ServicesEducationGovernment

Salary range: $32,000 - $48,000 · Decline of 4% projected (2024-2034), per the U.S. Bureau of Labor StatisticsSource: U.S. Bureau of Labor Statistics, Occupational Outlook Handbook 2024

Check your Administrative Assistant resume now

Paste your resume and a administrative assistant job description. Get your ATS score and see which of these 63 keywords you're missing.

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ATS Tips for Administrative Assistant Resumes

Name the specific software used (Microsoft Excel, SAP, Concur) rather than "office software" since ATS filters match on exact tool names

Quantify scope: "Managed calendars for 4 executives and coordinated 20+ meetings weekly" demonstrates responsibility level

Include both administrative tasks and organizational skills, ATS configurations for this role filter on both categories

List any relevant certification, such as Certified Administrative Professional (CAP), in a dedicated Certifications section

Common Administrative Assistant Resume Mistakes That Hurt ATS Scores

Listing "computer skills" instead of naming specific software like Microsoft Excel or SAP

Omitting the scope of responsibility, such as number of executives supported or meetings coordinated weekly

Leaving out organizational skills like prioritization and discretion, which ATS configurations often filter for

Not including any certification, even common ones like Microsoft Office Specialist (MOS)

Using a single generic resume instead of matching software and task keywords to each job posting

Administrative Assistant ATS Resume Checker FAQ

What keywords do ATS systems look for in an administrative assistant resume?

ATS systems scan administrative assistant resumes for office software (Microsoft Office Suite, Excel, Outlook, SAP, Concur), core tasks (calendar management, travel arrangements, correspondence management, filing systems), and organizational skills (time management, prioritization, discretion). Recruiters using Workday or Greenhouse often filter directly on named software, so listing exact tools matters more than a general "computer skills" line.

Should I list Microsoft Office as one keyword or break it into separate skills?

List both. Include "Microsoft Office Suite" as an umbrella term, then break out the specific applications you use most, such as Microsoft Excel, Microsoft Outlook, and Microsoft PowerPoint. Job postings often mention individual applications explicitly, and an ATS scanning for "Excel" will not always match a resume that only lists "Microsoft Office." Listing both forms covers postings that search either way.

How do I show the scope of my administrative experience for ATS?

Combine a task keyword with a quantified scope, such as "Managed calendars for 4 executives and coordinated 20+ meetings weekly using Microsoft Outlook." This captures the software keyword, the task keyword, and a measurable scope that both ATS and recruiters respond to. Avoid vague phrases like "handled scheduling" without specifying volume, tools used, or the number of people supported.

Is it worth listing a certification like CAP on an administrative resume?

Yes, if you hold it. A Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) certification is a recognized keyword that some ATS configurations filter for, especially for senior or executive assistant roles. List the full certification name in a dedicated Certifications section so it is captured exactly as written in the job posting, and repeat it once more in your summary if space allows.

ATS Checkers for Related Roles

🏢Office Manager 🛎️Receptionist 📒Bookkeeper

ATS Resume Checkers by Role

← Back to ATS Resume Checker · See all Administrative Assistant resume keywords → · See a Administrative Assistant resume example →

About this guide

This Administrative Assistant ATS keyword guide is maintained by the 22skills team and updated regularly based on analysis of real job postings and ATS screening patterns. Keywords are sourced from active administrative assistant job descriptions across Professional Services, Healthcare Administration, Legal Services, and other industries. Salary and job growth data sourced from the U.S. Bureau of Labor Statistics. Last reviewed: March 2026.

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